Administrative Assistant (Band Offfice)

Administrative Assistant (Band Offfice)

Location:         Wagmatcook First Nation [WFN]

Department:   Band Administration

Reports to:      Office Manager

Term:             Full-time, on-going

 

Job Overview:

The Band Office Administrative Assistant provides essential support services to various departments within the Administration Office, assisting with clerical, organizational and communication tasks.  They ensure daily operations run smoothly by managing the flow of communication in a timely, professional and respectful manner. This role requires high levels of confidentiality, strong administrative skills, professionalism and the ability to multi-task effectively.

 

Responsibilities:

Administrative Support

  • Distribute incoming regular and electronic mail and other material.
  • Prepare correspondence, reports, and other documentation, as required.
  • Maintain physical and electronic filing systems to ensure accurate record keeping
  • Maintain office supply inventory, complete orders, coordinate equipment maintenance.
  • Support department staff in day-to-day administrative functions

 

Communication

  • Answering telephone and electronic inquiries in a timely, professional manner
  • Relay telephone calls and messages to appropriate department employees
  • Greet visitors, ascertain nature of business and direct visitors to appropriate person

 

Finance Support

  • Process invoices, purchase orders, and other financial documents as required

Meeting Coordination and Special Events

  • Maintain event space calendars and provide information to those inquiring about booking a space
  • Assist in the coordination of special events, projects or conferences

 

Qualifications and Experience:

Knowledge, Skills and Abilities

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent verbal and written communication skills
  • Strong organizational and time management skills
  • Strong attention to detail and problem-solving abilities
  • Ability to exercise discretion, tact and professionalism in handling sensitive and confidential information
  • Ability to work respectfully with employees, leadership and community members
  • Ability to work independently, following established directions and procedures
  • Ability to speak Mi’kmaq considered an asset
  • Knowledge of First Nation Governance and community operations is considered an asset

Education and Experience

  • A post-secondary diploma or certificate in Office Administration or a related field is preferred
  • Minimum of 2 years’ experience in an administrative role, preferred
  • A high school diploma with additional education, training or work experience in administration will be considered

Other Requirements

  • Must have reliable transportation and be willing to travel as required.
  • Satisfactory Criminal Record Check.
  • Ability to work flexible working hours, evenings or weekends for community events or meetings.

Effort and Working Conditions

  • In-person, on-site.
  • Indoors, environmentally controlled
  • Prolonged periods of sitting, computer use, and repetitive tasks
  • Occasional lifting of files or office materials (up to 50 lbs.)
  • Work outside regular business hours may be required

Organizational Values

Culture: We have a strong and vibrant history. It is important to recognize and enhance our culture.

Education: Education is accessible and available to community members both formally and informally.

Health: A healthy community is made up of healthy people.

Environment: We protect mother earth to provide for future generations.

Transparency & Accountability: Open discussions and involvement in decision making is crucial to a prosperous community.

Self-reliance: We encourage self-reliance for all community members and the community itself.

 

How to Apply:

Interested candidates can apply by submitting their cover letter and resume no later than 4:00 pm on Tuesday, June 30, 2026, to jobs@wagmatcook.com.

Please reference “Band Office Administrative Assistant” in the subject line. Wagmatcook First Nation appreciates all applications received, only those selected for interview will be contacted.

Wagmatcook First Nation offers a competitive compensation package that includes health and dental benefits, competitive salary bands, pension, and paid time off.

Under the Aboriginal Employment Preference Policy, Wagmatcook First Nation will give preference to the indigenous applicant when two or more candidates are deemed to be equal in terms of “best qualified”.

Apply now!